Finance, Sales Ledger & Purchase Ledger Assistant

Kassam Stadium

Oxford United are recruiting for a Finance, Sales Ledger & Purchase Ledger Assistant to provide invoicing, accounts, and administration support for the Financial Controller, both as part of a team and individually.

The role plays an integral part in the administration and smooth running of the company’s financial operations. The role will be based in Oxford.

Main Responsibilities (include but are not limited to):

Purchase Ledger

  • Ensuring all purchase invoices are input into the accounting system
  • Raising of purchase orders in line with sign-off authorities
  • Proposing payment runs and making payments via various Club systems

Sales Ledger

  • Invoicing corporate clients and sponsors
  • Invoicing for player loans and any transfer receipts due, whilst maintaining a log of upcoming invoicing, etc.
  • Maintaining the sales ledger, ensuring all cash is collected promptly
  • Emailing and calling corporate customers to chase for payment where necessary

Cashier

  • Ensure daily cash and debtor targets are met
  • Entering banking transaction information into the accounting software

Skills and Qualifications:

  • Preferably AAT qualified or working towards
  • Full working knowledge of MS Office programs with good Excel skills
  • Ability to use Xero or a similar accounts package
  • Familiar with workflow systems
  • Able to work using own initiative
  • Able to communicate with colleagues, customers, and suppliers
  • The ability to establish and maintain good working relationships both internally and externally
  • A polite and professional manner

How to Apply:

To apply, please send a CV and covering letter to vacancy@oufc.co.uk with applications closing at 5:00pm on Monday 15 September.

About The Club

Code of Conduct

Oxford United Football Club expects the highest standards of integrity and conduct in all matters concerning the Club and its employees. The Code of Conduct makes clear the standards of conduct expected from its employees and explains the responsibilities of the Club, as the employer. All employees are expected to always act wholeheartedly in the interests of the Club. Any conduct detrimental to its interests or its relations with its customers, suppliers, the public, or damaging to its public image shall be a breach of Club rules and policies. Discriminatory, offensive, and violent behaviour is unacceptable, and any complaints or concerns will be dealt with and acted upon.

Equality, Diversity & Inclusion

Oxford United Football Club are committed to ensuring that equality, inclusion, and diversity of opportunity are at the very heart of everything we do to ensure we provide fair and non-prejudicial access to the services across the Club. We uphold everyone’s freedom of rights and choice to be different and aim to provide opportunities for everyone to succeed. It is the policy of the Club that no person, whether player, job applicant, employee, volunteer, or customer, shall be discriminated against. The Club opposes all forms of unlawful and unfair discrimination, either direct or indirect, or harassment, on the grounds of the following ‘protected characteristics’: Age, Disability, Gender Reassignment, Marriage & civil Partnership, Pregnancy & Maternity, Race, Religion or Belief, Sex and Sexual Orientation. Anyone who is found to be in breach of this could receive disciplinary action, which may well include suspension and dismissal.

The Club is fully committed to the EFL Equality, Diversity & Inclusion Standards, and as we are underrepresented in these areas, we particularly welcome ‘entry level’ applications from women, individuals from Black and Minority Ethnicities, the LGBT community, and anyone with a disability.

Safeguarding and Safer Recruitment

Oxford United Football Club are committed to and has both a moral and legal obligation to ensure that all children and vulnerable adults are protected and kept safe from harm whilst engaged in services organised and provided by the Club, and believes that the general wellbeing, welfare, and safety of all children and vulnerable adults engaged in Club activities is of the utmost importance. The Club will fulfil its responsibilities by ensuring it displays best practice in safeguarding matters – including Safer Recruitment - carried out in a spirit of partnership and openness with the child or vulnerable adult, families, and the relevant local authority.